Canada Business eVisa for Nepali Citizens: Requirements & Application Process

Canada is one of the most attractive destinations for business professionals worldwide, offering numerous opportunities for meetings, conferences, trade events, and networking. If you are a Nepali citizen planning to visit Canada for business purposes, the Canada Business eVisa is the perfect option. This guide outlines the step-by-step process, requirements, and necessary documents to apply for a Canada Business eVisa from Nepal.

1. Passport Requirements

The first step in applying for a Canada Business eVisa is ensuring that your passport meets specific requirements:

• Validity: Your passport must be valid for at least one year beyond your intended stay in Canada. This ensures that your passport will not expire during your visit.

• Blank Pages: Your passport should have at least two blank pages to accommodate the visa stamp and other necessary endorsements.

It is crucial to ensure that your passport is up-to-date to avoid any complications during the application process.

2. Covering Letter

A covering letter is an essential document for the Canada Business eVisa application. If you are applying as an individual business person or representing a company, the cover letter should include:

• The name of the applicant and any individuals traveling with you.

• Travel dates, including the planned duration of your stay in Canada.

• Purpose of the visit, such as attending a business meeting, conference, or trade event.

• Who will bear the expenses during the trip (either the applicant or the sponsoring organization).

The letter should be formal and clearly state the purpose of the business trip, demonstrating that the trip is for legitimate business activities.

3. Leave Sanction Letter

If you are employed, a leave sanction letter from your employer is required. This letter must be on official company letterhead and include:

• The dates of leave granted for your trip to Canada.

• The name, designation, and signature of the authorized company signatory.
  This letter helps confirm that you have been granted permission to take leave from your work and assures the Canadian authorities that you will return after completing your business activities in Canada.

4. Travel Itinerary and Hotel Reservations

To apply for the Canada Business eVisa, you must provide:

• Travel itinerary outlining your planned dates and activities while in Canada.

• Hotel reservations covering the entire duration of your stay in Canada. If you are traveling to more than one city, you need to provide reservations for each location.

These documents help the Canadian authorities confirm that you have planned and organized accommodation during your visit and that your stay is for legitimate business activities.

5. Documents for Minors

If a minor (under 18 years old) is traveling with you, additional documents are required:

• If the minor is traveling with only one parent or a third party, you must submit an affidavit signed by the parent(s), stating that they have no objection to the minor’s travel. The affidavit must be notarized and legalized by the competent authorities.

• Self-declaration can be submitted if the parents reside in Canada, along with a copy of their Canadian stay permit and passport.

These documents ensure that both parents or guardians have given their consent for the minor to travel.

6. Financial Status and Means of Sustenance

To ensure that you can financially support yourself during your business trip to Canada, you must submit financial documents. Depending on your income source, the required documents are as follows:

• For Salary Income: Submit your salary certificate, employment contract, and income tax return certificate.

• For Business Income: If you are self-employed, provide your business registration certificate, audit report, and tax clearance certificate.

• For Retired Applicants: If you are retired, provide a pension statement or proof of income from property or business ownership.
  If your trip is being sponsored by a company or an individual in Canada, their financial documents, including bank statements and income tax returns, must be provided.

7. Additional Documents

For those with strong financial stability, providing additional documents can strengthen the application:

• Property valuation certificates.

• Share certificates.

• Fixed deposit certificates.

These documents are not mandatory but can help demonstrate your financial strength and increase the likelihood of visa approval.

8. Flight Details

Providing flight details is a critical part of the application. You will need to submit:

• A return flight reservation or airline reservation printout.

• If you are traveling from a city outside the jurisdiction of the Canadian embassy, include a confirmed ticket from a city within the embassy’s jurisdiction.

Flight details ensure that the Canadian authorities are confident that you will return to Nepal after completing your business trip.

9. Bank Statement

A bank statement for the past six months is required. The statement should show:

• An ending balance of at least NPR 500,000 or more.

• A strong transaction history, indicating regular financial activity and proof that you can financially sustain yourself during your stay in Canada.

This document helps confirm your financial stability and ensures that you will be able to cover your travel, accommodation, and other expenses while in Canada.